How do I configure User, Contact and/or Asset scoring?

How do I configure User, Contact and/or Asset scoring?

Lead scoring refers to the metrics you use to determine how interested a potential customer is in your product or service.  Creating a lead scoring model is a two-part process. First, you must create your scoring rules, and then you use those scoring rules to create a scoring model.

 Contact, User, and Asset Scoring 

Accessing the Platform's Scoring Features  



To edit or create a scoring system, click on the “Setup” tab and then click on “Scoring”. From there, select what category of metrics you want to create. Depending on your account type, you will see three options. 
  • Contacts: allows you to set metrics for measuring contact interest level.

  • Users: allows you to set metrics for user performance and activity levels. 

  • Assets: allows you to set metrics for the effectiveness of your assets.

  • Opportunities: allows you to set metrics measuring the value of sales and deals.  


Note: in this article, we set up contact scoring metrics for our example, the steps are essentially the same for user scoring and asset scoring. For opportunity scoring, follow this link


Section Overview


Here, you will see 4 tabs:

  • Scoring Rules: This allows you to specify  events that indicate contact interest (e.g. visiting your website, opening a specific email, etc)

  • Scoring Models: This allows you to assign numerical scores to the events specified in “Scoring Rules”, for example, I might give someone who lives in my area, opened a promotional email, and clicked on the link within the email a score of 50.

  • Score Depreciation: This will allow you to specify how much a contact’s score will decrease due to inactivity.

  • Triggers: This allows you to specify which scores indicate high and low levels of interest.


Scoring Rules 

Creating a Scoring Rule (Contacts, Users, and Assets)








To create a scoring rule, click on the “Scoring Rules” Tab, and then click “Create”

Choose the type of media that you wish to make a lead scoring rule for.

  • Email: allows you to create scoring rules for web materials created in Bridge

  • Web: allows you to create scoring rules for web materials created in Bridge

  • Form: allows you to create scoring rules for forms created in Bridge

  • Ext. Sites: allows you to make rules for websites not created in Bridge

  • Ext. Links: allows you to make rules based on links embedded in other media (such as blog posts or email)

  • Data: allows you to make rules based on the data of your contact records


For this tutorial, we will select “Email”.



The “Activity” menu has two options:
  • Any Activity: assigns a score to your contacts if any emails sent to them are opened.

  • Specific Activity: only assigns a score if they opened up an email that you specified.


For this tutorial, we will select “Specific Activity".




Use the “Email Activity Type” drop-down menu to select the rule on which your scoring would be based. For this tutorial, we will select “Any of the following emails opened”. Because the selected activity type says “Specific Activity”, we need to select a specific email media. To do this, click on the “Manage Selected Items” link.


elect all emails that you wish the rule to apply to, and then click “Done”.

In this example, a contact would get a score if he or she opened any one of the three emails selected.


NOTE: As of August, 2023 you can now score users based on the following activities or attributes:
  1. Email
  2. Web (Landing pages and Websites)
  3. Print (PDF)
  4. Playbooks
  5. Powerpoint presentations 
  6. eBooks
  7. Forms
  8. External site links (website tracking code activity)
  9. External links (trackable links)
  10. User data (basic)
  11. Certifications
  12. Onboarding playbooks
  13. Marketing playbooks
  14. Engagement scores
  15. User Groups
  16. Organization record data (basic)
  17. Organization record data (additional)
  18. User Contact Custom data
  19. User activities
  20. Organization groups
  21. Drip campaigns
  22. External data
  23. Social media (Likes and Comments)
  24. Redeem requests 
  25. Learning Management




Once you’re done, give your scoring rule a unique name and description, then click  “Save” and “Close”.

Editing a Scoring Rule

Click on a scoring rule to edit it. 


To delete a rule, click on the three-dot icon, and then click on the trash icon.



Scoring Models


Creating a Scoring Model



To create a scoring model, click on the “Scoring Models” tab, and then click on the “Create” button.


This will bring up a new menu called “Lead Scoring Models”. Once again, click “Create”. 


This will bring up the above screen:



The “How would you like to score” menu offers two options:

  • Score on Fit Model: makes the value of the score constant.

  • Score on Activity (depreciated over time): makes the value of a score decrease over time


Score on a Fit Model


For this section of the tutorial, we will select “score on fit model”.



On the left side are all activities that could potentially be used to earn a score. To specify which activities are necessary to earn a score, simply drag the activities into the box.  [To set more complex conditions, see the ‘Advanced Conditions Parameters’ section]. 


Once you’re done creating your condition, give it a unique name, description and assign it a score value of your choice. When you are ready to save and close the window, click “Save”. 


Score on activity (depreciate over time)


For this part of the tutorial, we will select “score on activity (depreciated over time)...”. Select the activity that you want the depreciating score to come from using the “What would you like to score on” drop-down menu, and then drag & drop your rules in the provided box. [To set more complex conditions, see the ‘Advanced Conditions Parameters’ section]. 



Once you’re done creating your condition, give it a unique name, description, score value, and threshold limit. (Threshold limit refers to the highest number of activities that can be considered unique for a particular contact,  for demonstration purposes, we will set the threshold limit to “1”). When you are ready to save and close the window, click “Save”. 

Advanced Condition Parameters




To specify whether the contact must complete all of the activities, any single activity, or some combination of activities, click on the “Advanced” link. 

  • To specify that contact must complete all activities to earn a score, write “and” between each activity number. 

  • To specify that the contact can perform either activity to earn a score, write “or” between each activity number.

  • To make specific combinations of activities necessary to earn a score, place the activity numbers in parentheses.


 For example, in this box, to receive any score at all, the contact would have to have opened an email, and then either visited a landing page or filled out a form. 


Editing a Scoring Model


Click on a scoring model to edit it. 


To delete a rule, select it, and then click on the trash icon.


Score Depreciation

The Score Depreciation Tab


Let’s say, Joe, one of your contacts, opens an email and is located in Pittsburgh. He would get a score of +100 on September 1st. However, his score would depreciate by 25% after 10 days, an additional 25% after twenty days, an additional 40% after 30 days, and so forth.


Triggers

The Triggers Tab

The "Triggers" tab allows you to specify what any given score actually signifies. 

 

When you are done, click on “Apply Triggers”.


    • Related Articles

    • How do I mark a Contact as a Lead?

      Navigating to your Contacts page: Go to Connections > Contacts. Note: On the Bridge platform, clients can personalize menu navigation to better suit the specific needs of their Users. Things may be under a different part of your navigation bar ...
    • How does contact/lead syncing for CRMs work?

      Posted by The Team at Mindmatrix on 12 January 2016 03:22 PM This article will provide you with an overview of how contact and lead syncing works between Mindmatrix and your CRM.  General Points CRM integration is a bi-directional sync. Only one CRM ...
    • How do I create a Lead Routing Pool?

      Admins with lead routing access under the Setup tab may create lead pools in the lead routing section. These pools will allow the automatic assignment of leads which users may accept or reject. Recipients of leads will receive a notification that a ...
    • How do I revert one or more "Leads" back to 'Contact' status?

      Navigating to your Leads page: Go to Connections > Contacts. Note: On the Bridge platform, clients can personalize menu navigation to better suit the specific needs of their Users. Things may be under a different part of your navigation bar depending ...
    • What are the asset smart list condition options?

      In the asset smart list, you will find out which Emails have been downloaded by the users based on the condition you use on both lists. This condition will give us the user count of users who have downloaded the Email 4 times and above. There are ...