How do I create a custom format for Product Database records?

How do I create a custom format for Product Database records?

Accessing the "Product Custom Fields" Editor:

Go to Set Up > Custom Fields > Product Custom Fields

Click on the "Create" button. 


Give Your Format a name and then click "Save". 



Notes
'Enter Info' Options: 
A. Permissions: Set permission and access levels for other Users. 
B. Name
C. Description
D. Other Display Settings


Creating Organizational Tabs and Data Entry Fields:

Creating Organizational Tabs:

Click on the "Add New Tab" button


Notes
'Add New Tab' options:
A. Tab Name: enter a default display name
B. Enter the display name for different localizations.


Give your organizational tab a default display name, and then click "Save"


Creating Data Entry Fields:

Select "Add Another Form Field"


Notes
'Create Form' Options: 
A. Localization: Set display names for different language localizations
B. Select Field Type
C. Enter Field Display Name: Set the default display name
D. Enter Parser Name
E. Select a Display: Select the data entry field's physical position on the database record page. 
F. Required Field: Require users to enter data into this data entry field when creating/editing a database record.
G. Data Should Be Unique: Prevents users from submitting records with identical inputs for a given field.
I.  Other Display Settings

Select Fieldtype, enter a Display and Parser Name, and then click "Save". 



Notes
Organization Tab and Form Field editor options: 
A. Edit Tab
B. Delete Tab
C.  Add New Tab
D. Edit Form Field
E. Delete Form Field
F. Rearrange Position and Order of Form Fields
G. Create New Form Field


Saving Your Configuration:

Repeat the above steps for all tabs and data entry fields. When you are finished, click "Save".


Summary: New AI-powered translation feature allows automatic content translation when copying product database records into different languages. This tool streamlines the creation of multilingual product information.


New Feature: AI-Powered Content Translation in Product Database

Key Points:

  1. Location: Media section of product database records

  2. Function: Translate content into different languages while copying records

  3. Languages: Multiple language options available (e.g., English to Dutch)


How to Use:

  1. Start copying a database record

  2. Select the desired target language

  3. Check the "Translate content using AI" checkbox

  4. The system will automatically translate the record's content






Important Note:

  1. If the "Translate content using AI" checkbox is not selected, only the language field will change. The content will remain in the original language.



Notes
Benefits:

  1. Quickly create multilingual product records

  2. Save time on manual translations

  3. Ensure consistency across language versions


Info
Product Database - Grid Display Options for Custom Fields

A new enhancement has been introduced to the product database that provides additional options for displaying custom fields in the
records grid. This gives administrators greater control over how product information is presented and organized on the records page.

When creating or editing a product database field, two new options are now available in the Select a Grid Display dropdown.

 

Available Grid Display Options

The following options have been added:

  • Display in Grid

  • Display in Grid with Sort

 

Display in Grid

When this option is selected, the custom field will be displayed as a column on the Product Database Records page.

 

Display in Grid with Sort

When this option is selected:

  • The custom field will be displayed as a column on the product database records page.

  • The field will also be available as a sorting option, allowing users to sort records based on the values in that field.

 

Alert
Unsupported Field Types
Note: The Display in Grid and Display in Grid with Sort options are not supported for the following field types:

  • Checkbox

  • Image

  • Document

 

Idea
Benefits

  • Provides flexible grid display options for custom product fields.

  • Enables sorting by custom field values for easier record management.

  • Improves data visibility by surfacing relevant fields directly in the records grid.

  • Allows administrators to tailor the records view to organizational needs.

  • Enhances the overall usability of the Product Database Records page.


Notes
Conclusion

The new grid display options for Product Database custom fields give administrators enhanced control over how product information is presented. With the ability to display fields as columns and enable sorting, organizations can create a more organized and functional records view. While certain field types such as checkbox, image, and document are not supported, the enhancement provides valuable flexibility for the majority of custom field configurations.